Registration

Member Fee (OSA, EUREL, IEEE)

Until 13 July
SEK 5500 excl.vat

Until 14 September
SEK 6325 excl.vat

From 15 September & Onsite 
SEK 7150 excl.vat

Non Member Fee

Until 13 July
SEK 6050 excl.vat

Until 14 September
SEK 7150 excl.vat

From 15 September & Onsite 
SEK 7975 excl.vat

Student Fee

Until 13 July
SEK 2750 excl.vat

Until 14 September
SEK 3300 excl.vat

From 15 September & Onsite 
SEK 3575 excl.vat

Workshop Only Fee

Until 14 September
SEK 500 excl. vat

From 15 September & Onsite 
SEK 700 excl. vat

Registration fees

Registration fees include attendance to all sessions, the proceedings (on memory stick), conference material, coffee breaks, Get Together, Welcome Reception and the paprticpation to the Sunday Workshops.

Registration Instruction for Presenting Authors

According to the conference registration policy each accepted ECOC 2017 paper must have at least one full registration attached to it before 13 July, 2017 in order to be included in the electronic proceedings. One presenting author can register max. 2 papers.

Please note that, if you register as a presenting author, you have to provide the Paper ID number when registering.

Student fee

Students include bachelor, master and PhD Student level. All students must be able to provide Student ID or similar documentation on request.

Visa Letter Enquiry

All participants who need a Visa Confirmation Letter are requested to send an email providing the information below to ecoc2017@meetx.se. Please note that visa application letter will be sent only after completed and fully payed registration.

Full Name
Company
Date of Birth
Passport No.
Date of Expiry
Date of Issue
Place of Issue

Social Events

Get Together, Sunday 17 September
Place: Svenska Mässan Exhibition & Congress Centre, Hall F
Price: Included in the registration fee

Welcome Reception, Monday 18 September
Hosted by the city of Gothenburg
Place: Universeum
Price: Included in the registration fee

Concert, Tuesday 19 September
Classical concert with musicians from the Gothenburg Symphony Orchestra
Place: Concert Hall
Price: SEK 100 excl. vat

Conference Dinner, Wednesday 20 September
Place: Kajskjul 8
Price: SEK 500 excl.vat

More information about social events will be published soon.

Hotel booking

A number of hotel rooms in different price categories have been pre-booked in Gothenburg for the event. Hotel Gothia Towers is the venue hotel located in direct conection to the conference facilities. Read more about the hotels here.

Book your room via the online booking service when you register for the conference.

VAT on fees 

The fees are stated in SEK excluding Swedish VAT. Please note, in accordance with Swedish Value Added Tax (VAT) requirements, any company or organization from a country outside Sweden with a registered VAT number (or equivalent tax registration number for companies outside of the EU) is NOT required to pay Swedish VAT for registration fee attending the ECOC conference in Sweden. Delegates from Sweden are required to pay VAT.

Delegates from Sweden and private persons are required to pay VAT on registration fee (25%), social events (25%) and hotel (12%).

All delegates are required to pay VAT on social events (25%) and hotel (12%).

Important information

Please observe that the stated VAT number needs to be correct when registering for the conference. If the wrong VAT number is stated in the registration form a changing fee of SEK 250 will be charged and you will also be charged the VAT amount (25%). This mistake could also incur a penalty from the Swedish tax office for false information.

For EU countries; if you are unsure of the VAT number, click here to check and validate your VAT number.

Please have your VAT/tax registration number ready before you start the registration process.

Method of payment

All payments should be made in Swedish krona (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.

Payment can be made by the following methods:
Credit card – Visa, MasterCard or American Express. Please note that all credit card payments are made through secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.

Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoice should be paid within 30 days.

Cancellation of registration and social events

Until 13 July 2017, cancellation is possible and you will be refunded the conference fee less a administrative cost of SEK 500. We regret that no refunds can be made for cancellations received after 14 July, 2017. If you cannot attend the conference, your registration is transferable to another member of your organisation, an administrative cost of SEK 250 will be charged. All changes should be done in written form to: ecoc2017@meetx.se

Cancellation of hotel

  • When the reservation is confirmed until 8 weeks before arrival, no charge will be taken if reservation is cancelled.
  • From 8 to 4 weeks before arrival – 50% of the total cost of the reservation will be charged.
  • From 4 to 2 weeks before arrival – 75% of the total cost of the reservation will be charged.
  • We regret that no cancellation within 2 weeks before arrival will be refunded.

Please note that change of arrival/departure dates within this deadline is to be counted as cancellation. Changes and/or cancellations has to be made directly in written form to Sweden MEETX and not to the hotel. It is possible to transfer your booking to another person.