Language
The official language of the conference is English (no translation facilities will be provided).
Currency
The official currency is Swedish Krona (SEK).
USD 1 = SEK 7,96 (September 2017)
EUR 1 = SEK 9,50 (September 2017)
Conference Venue
Svenska Mässan, The Swedish Exhibition & Congress Center
ECOC – Entrance number 2
Mässans gata 24,
Gothenburg
www.svenskamassan.se
Closest tram/bus stop: Korsvägen
Conference Secretariat Sweden Meetx – Entrance number 2
ecoc2017@meetx.se
Conference App
The conference app “ECOC 2017” is available to download for Apple devices and Android devices. The app contains a lot of useful general information, technical programme, my schedule and much more. Once downloaded, a lot of the information is available in the app offline.
Wifi
There is a free wifi in the conference venue called “ECOC2017”, no password needed.
Gothenburg
To make the most out of your visit to Gothenburg, the website www.goteborg.com or the app “Gothenburg” is very informative and useful.
Delegate coffee breaks
Coffee is included in the conference registration and will be held in the following places and times:
Sunday 17 Sept., Hall F 10:00-11:30 and 15:00-16:00
Monday 18 Sept., Congress Foyer 09:00-10:00
Monday 18 Sept., Exhib. area 15:30-16:00
Tuesday 19 Sept., Exhib. area 10:00-10:30 and 15:00-15:30
Wednesday 20 Sept., Exhib. area 10:00-10:30 and 15:00-15:30
Thursday 21 Sept., Hall F 10:00-10:30 and 15:00-15:30
Lunch
Lunch is NOT included in conference registration fees. However there are a variety of “Food Beverage selling points” and Restaurants in the venue as well as inside the Exhibition Hall.
Information about catering
For information about catering during ECOC 2017, Gothia Towers restaurants and table reservations please visit www.gothiatowers.com
Exhibition
The Exhibition will take place in Hall A and B. The conference participants have automatically access to the exhibition. On Tuesday 19 September, the conference will have exhibition only time between 10:00-12:00 to allow the Conference participants to visit the Exhibition. For information about the exhibition: www.ecocexhibition.com
Exhibition opening hours:
Monday 18 September 09:30–17:00
Tuesday 19 September 09:30–17:00
Wednesday 20 September 09:30–16:00
ECOC 2017 Programme Details of times and technical sessions can be found on the ECOC website: www.ecoc2017.org/Programme. A printed copy of the programme will be included in the conference bags upon registration. A digital copy of the programme and papers will also be included on the USB memory stick (proceedings) as well as in the conference app.
Post deadline Papers Proceedings
Post deadline papers will be published on Tuesday 19 September on the conference website and in the detailed programme on both the website and in the conference app.
They will also be announced on the Message board in Hall F.
Opening and Plenary Session
Monday 18 September, 10:00 – 12:30
Place: Congress Hall
The plenary session is open to delegates, exhibitors, visitors and the general public.
Closing Ceremony
Thursday 21 September, 15:30 – 16:00.
Place: Hall F, Room F4-F5
The closing ceremony, including the Best Student Paper Award sponsored by ADVA is open to delegates, exhibitors, visitors and the general public.
Presentations & Speaker Preview Room
The speakers Preview Room is located in Room R11-12
Opening hours:
Sunday 17 September 13:00-19:30
Monday 18 September 08:00-18:30
Tuesday 19 September 07:30-17:30
Wednesday 20 September 07:30-17:30
Thursday 21 September 07:30-16:00
Presenters must report to the Speaker Preview Room and hand in the presentation at least 1 hour prior to your talk! The presentation will then be sent to the room and each room has a technician that will assist and start the presentation for you.
For authors scheduled on Sunday 17 September during a workshop, they should bring their memory stick directly to their workshop room in good time before the workshop starts. Each room has a technician.
Please bring your presentations on a USB memory stick in MS-Power Point or Adobe PDF format.
Note that there will be no presentation uploads in the conference rooms. All presentations must be uploaded in the Speaker Preview Room prior to your presentation. Technical personnel will test-check your oral presentation for compatibility. Please give the technical personnel any special instructions you may have when you are in the Speaker Preview Room, not during your lecture. There will be one technician in each room, the computers will be PC. No use of personal laptops will be allowed.
In order to avoid any problems with your presentation please make sure that it fulfils the necessary requirements for the following software:
MS Office 2013 or later version (Word, Excel, PowerPoint) Windows Media Player Adobe Acrobat Reader
The standard format of the projectors in the conference rooms is 16:9 (wide screen).
Posters
The poster area will be located in the conference area in Hall F. Poster presenting authors can display their poster during the day it will be presented between 09:00-17:00. Please remove your poster after your session, posters not withdrawn after the day will not be saved.
Poster Session I: Tuesday 19 September, 15:30 – 17:00 Poster Session 2: Wednesday 20 September, 15:30-17:00
Beverages will be served during the poster sessions.
We would like to call the attention of poster presenters to the following items:
- Each poster board is marked with a poster ID-number. Please find your poster ID-number in the Programme
- Authors are requested to use only the boards provided for their poster.
- Posters should be fixed to the poster board using pins which will be provided on site
- Authors are required to stand by their posters during their whole scheduled poster session time on Wednesday and Thursday
- The maximum size of your poster should be 90cm (width) by 120cm (height), portrait style.
Onsite Registration
The Conference Registration desk is located in entrance number 2 at Svenska Mässan. You do not need to register for the exhibition as the Conference badge gives you full access to it.
Registration opening hours:
Sunday 17 September 08:00–19:30
Monday 18 September 08:00–18:00
Tuesday 19 September 07:30–17.30
Wednesday 20 September 07:30–17:30
Thursday 21 September 07:30–16:30
Location: Svenska Mässan, Entrance number 2, Mässans gata 24
Badges
To collect your badge onsite you need to bring the email confirmation (electronically in the phone works fine) or the text message that has been sent to you in advance, containing the bar code that you will be scanning in the self-service desks in the registration area. Delegate badges must be worn at all times to gain access to the conference sessions, exhibition and social events. Please note that we cannot replace lost badges.
Cloakroom
There are cloakroom facilities in the registration area. The organisers cannot be held responsible for damage to or loss of their personal property howsoever caused.
Cloakroom opening hours:
Sunday 17 September 08:00–20:00
Monday 18 September 08:00–18:00
Tuesday 19 September 07:30–18.30
Wednesday 20 September 07:30–18:00
Thursday 21 September 07:30–16:30
Other useful information
Messages A message board is available in the conference are in Hall F to leave messages to their colleagues and friends.
Currency & ATM Machine
The currency in Sweden is Swedish Krona (kr) / SEK. The venue has an ATM Machine located by the main entrance number 5. Some places do not accept cash, credit card is the most common way to pay in Sweden.
Press Room
The Press Room is located in the Exhibition Hall. Only press representatives correctly identified will be allowed to use this room.
First Aid
There is a paramedic in the venue. In case of medical need, please come to the onsite registration desk or go to the Exhibitor Service Desk and we will help you. If medical emergency please call 112.
No smoking policy
According to Swedish law, smoking is prohibited inside any building, venue, hotels, busses, etc. Smoking is only allowed at open air zones.
Lost-and-Found
Lost-and-Found will be collected in the registration.
Insurance
The Organisers cannot be held responsible for accidents to participants or for damage to or loss of their personal property howsoever caused.
Venue and Conference Floorplan
Please see the floor plan at the last page of this book.
Official Congress Organiser
Contact us from the contact page of this website or visit our homepage.
www.meetx.se
Conference Secretariat
Sweden MEETX AB is the conference bureau handling the conference secretariat for the 43rd European Conference on Optical Communication.
E-mail: ecoc2017@meetx.se
Phone: +46 31 708 86 90